Productivity Apps and Tools I Use Every day

I'm always asked about which productivity apps and tools I use… Well, here you go. In this episode + article, I share exactly what I’m using right now to stay productive on a daily basis. Enjoy!

EP#273. Productivity Apps and Tools I use

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Productivity apps

OneTab – Saves memory, battery life, and most important—keeps my browser clutter-free. When you’ve got too many tabs open, click the OneTab icon to convert all of your tabs into a list. When you want to access the tabs again, you can restore them individually or all at once.
Taming tabs is one thing, but the real time sink for a lot of small businesses is jumping between half a dozen disconnected tools to run everything, which is where a proper platform earns its keep. If you're at that point, it's worth scoping Odoo implementation built around your services so your CRM, invoicing and project tracking live in one place instead of six browser tabs. Just be honest about which modules you'll actually use, the tempting mistake is switching on everything at once and drowning in setup rather than starting with the two or three that fix your worst bottleneck.
OmniFocus | iOS | Mac – My GTD-based productivity app of choice. It has its drawbacks, but it’s robust enough to meet my needs as far as productivity software goes. Either way, productivity tools alone can’t make you more productive. At the end of the day, it’s about having a system and a set of principles that you’re willing to use consistently.
Evernote | iOS – This is my digital filing cabinet. Reference material, receipts, bookmarks, checklists, templates, and all of my other non-actionable-but-important stuff goes straight to Evernote.
WorkFlowy – This is an outlining and list-making app that I use for note-taking and day-to-day task management. I’m in love with it for its nesting feature—being able to put lists inside of lists, inside of lists—and then being able to collapse it all under one heading. It keeps everything clean. The nesting feature, along with its minimalist design have made WorkFlowy one of my essential daily productivity tools.
Microsoft Outlook | iOS | Mac – My preferred email and calendar app.
Scrivener | Mac | Windows – The best productivity tool for serious writers. Scrivener is my go-to word processor. I’ve been using it for writing and publishing books for several years. It’s the only tool I know that can handle everything from writing and formatting, to exporting a publish-ready book into multiple formats (PDF, kindle, ebooks). I also use it for long-form articles and book summaries. I provide a copy for all of my writers and editors at FlashBooks as well.
Byword – This is a markdown app I use for writing blog posts and articles. It’s light, quick, and minimalist.

Drowning out distractions:

Whitenoise | iOS | Mac – A simple white noise app with tons of natural and white-noise sounds. I use this when I write. Goes for a whopping $0.99 cents in the App Store.
Relax Melodies | iOS | Mac – When I’m not using Whitenoise, I’m using Relax Melodies on my Mac.

Communication and collaboration:

Paper + pen:

Productivity apps are all well and good, but the mightiest and most anti-fragile of all productivity tools is paper. Nothing beats a pad of paper and a nice pen. They never run out of batteries. Plus, paper is just a pleasure to use—especially if you’re a stationary whore like myself.

Smythson Panama notebook – Used for my morning journal, daily logs, and on-the-go note-taking
A4 size “record cards” made by Exacompta in plain white and squared for brainstorming and writing down my daily plans
Small leather index card holder by Smythson with 3×5 index cards made by Exacompta – used for writing down my top 1–3 daily outcomes.
Montblanc sketchbook (8.2 x 10.2) – A larger notebook for journaling. Montblanc makes one of the finest, most luxurious leather notebooks I’ve used. I’m on my third one as of this writing, and I absolutely love these notebooks for journaling, mind-mapping, and writing out goals and ideas.
Pens: My current go-to pen is a black ballpoint Montblanc Meisterstuck. I also love Parker Jotter pens, of which I have several.

Productively producing audiobooks + podcasts:

Adobe Audition – the software I use for audiobook and podcast production.
Electro-Voice RE20 Broadcast Announcer Microphone – this is my primary microphone for recording audiobooks and podcast episodes. I’ve used every major microphone under the sun, and this is the best all-round mic for me.

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